Senior Sales Administrator
What's on offer
Market leading salary package tailored to experienceMonthly admin team training sessions and mentorshipClear pathways for professional developmentQuarterly team events, rewards and recognition programsPremier New Farm office locationWeekly group personal training and yoga sessionsOn-site wellness roomGenuine team-first culture with a family-orientated businessAbout the role
Ray White Collective is seeking an exceptional Senior Sales Administrator to join our high-performing team at our premier New Farm office. This is a critical leadership role at the heart of our sales operation, where you will oversee end-to-end sales processing, ensure flawless legislative compliance and drive operational excellence across the administration team.The OpportunityFrom contract execution to Trust accounting and live auction execution, you will serve as the backbone of our admin engine in a dynamic, fast-paced environment. You'll lead and mentor a talented admin team while managing critical compliance, financial reporting and stakeholder relationships across the business.What You'll DoPrepare, review and verify sales contracts with high accuracyTrack transactions through to settlement and manage commission disbursementsStay ahead of QLD regulatory changes, including Seller Disclosure and AML obligationsLead the admin team for auction events, ensuring compliant, smooth-running operationsPerform daily Trust account reconciliations and deliver accurate EOM reportingLead, mentor and support the wider administration teamKey Responsibilities
Preparing, reviewing and verifying sales contracts with a high level of accuracy.Executing and distributing contracts to solicitors, tracking each transaction through to settlement.Monitoring critical condition dates, processing settlements and executing commission disbursements and deposit transfers.Keeping across Queensland regulatory updates, including QLD Seller Disclosure requirements, AML obligations and contract amendments.Auditing and verifying all auction documentation prior to auction events.Leading the admin team for all in-room auction events, ensuring smooth operations and compliant record-keeping.Performing daily trust account reconciliations, banking and receipting.Delivering accurate end-of-month financial and operational reporting.Leading, mentoring and supporting the administration team to maintain high operational standards.Communicating professionally with internal stakeholders, clients, solicitors and third-party vendors.Requirements & Skills
Proven experience as a real estate Sales or Contracts Administrator.Advanced, up-to-date knowledge of QLD real estate legislation and contracts.Prior team leadership experience with a proactive, collaborative approach to managing people and workflows.Solid hands-on experience in trust accounting, end-of-month processing and risk management.Exceptional organisational skills with a strong focus on detail and the ability to prioritise under pressure.Excellent written and verbal communication skills with a polished, professional presentation.The ideal candidate
An experienced real estate Sales or Contracts Administrator with advanced, up-to-date knowledge of QLD real estate legislation, prior team leadership experience and solid hands-on Trust accounting skills, who brings exceptional organisation, attention to detail and polished communication under pressure.
About Ray White Collective
We are not just any real estate group - we’re a leading, award-winning network of offices known for excellence, innovation, and a team culture that people genuinely love being a part of.
As our business continues to expand, we are looking for enthusiastic and organised individuals to join our Team.
Why Work With Us? A supportive management team and vibrant workplace culture
Monthly & quarterly team events and awards
A family-orientated business that truly values work-life balance
Weekly Group Personal Training & Yoga sessions
On-site wellness room
Internal training with some of the best minds in the Real Estate industry
Staff retreats and recognition programs that reward effort and celebrate wins