Real Estate Administrator

Full TimeCompetitive salary based on experienceParadise Point, QLDPrevious experience in real estate or property-related administration

What's on offer

Full training and ongoing support providedPositive and collaborative team cultureModern office in a fantastic Paradise Point locationEstablished agency backed by a nationally recognised brand

About the role

Belle Property is on the lookout for an experienced Real Estate Administrator to join our high-performing team on the Northern Gold Coast. This full-time role is perfect for a detail-oriented professional who thrives in a fast-paced environment and brings prior experience in real estate administration, including contract management and compliance.The OpportunityYou will play a pivotal part in supporting our top-tier sales agents, ensuring seamless contract administration and delivering exceptional service to our clients. From listing coordination to contract preparation, compliance tracking and settlement management, your role will be both varied and rewarding. You will also help maintain the day-to-day efficiency of our operations using our established systems and procedures.What We're Looking ForPrevious experience in real estate or property-related administrationFamiliarity with contracts, listing documentation and trust account proceduresConfidence using real estate CRMs and office systemsStrong organisational skills and a proactive, can-do attitudeFull training on our systems and tools will be provided, so if you have a great attitude and want to advance your career in real estate administration, we would love to hear from you.

Key Responsibilities

Coordinating property listings from initial preparation through to marketing and launch.Preparing and managing sales contracts, ensuring all documentation is accurate and compliant with current legislation.Tracking compliance requirements across the sales process, including contract conditions and key dates.Managing settlement processes and liaising with solicitors, banks and other parties to ensure a smooth handover.Supporting a team of top-tier sales agents with day-to-day administrative tasks to keep listings and sales moving efficiently.Maintaining accurate records and information across the office's systems, including Agentbox and other supporting platforms.Assisting with trust account related procedures and documentation as required.Delivering professional and personable service to clients, agents and other stakeholders at every touchpoint.

Requirements & Skills

Previous experience in real estate or property-related administration.Familiarity with sales contracts, listing documentation and compliance requirements.Exposure to trust account procedures highly regarded.Confident using real estate CRMs, particularly Agentbox, and general office systems.Strong organisational skills with high attention to detail.A proactive attitude and ability to manage competing priorities in a fast-paced environment.Professional, personable communication style with clients and team members.Office hours 8:30 AM to 5:00 PM, Monday to Saturday

The ideal candidate

The ideal candidate has previous real estate or property-related administration experience, understands the importance of accurate information and contract compliance, and thrives in a collaborative team environment while delivering professional, personable service.

About Belle Property Northern Gold Coast

At Belle Property Northern Gold Coast, property is personal.Led by Co-Principals Sally and Sean O’Neill, our team combines deep local knowledge, proven experience and a highly personalised approach to real estate across the Northern Gold Coast.With more than 12 years of experience in the local market, Sally is one of the region’s most recognised and awarded agents, with a strong track record across Helensvale, Hope Island and the surrounding waterfront and lifestyle markets. Sean brings extensive international experience in business leadership, operations and project management, creating a partnership that combines exceptional sales expertise with strong systems, strategy and service.Together, they have built a high-performance team of sales, property management, marketing and operations professionals, supported by the strength and reach of the Belle Property national network.From our Northern Gold Coast office in Paradise Point, we service a broad range of communities including Helensvale, Hope Island, Paradise Point, Runaway Bay, Labrador, Oxenford, Coombabah, Maudsland and surrounding areas.Our approach is simple: understand the property, understand the market and create the right strategy for every client. From presentation and marketing through to negotiation and the final result, our focus is on delivering exceptional service with clear, considered advice at every stage.Whether you’re selling, buying, investing or looking for expert property management, we’d love to welcome you to Belle Property Northern Gold Coast.Local knowledge. Proven strategy. Personal service.

Licence Types

Certificate of Registration (Real Estate) - not essential, but highly regarded

Experience Levels

Previous experience in real estate or property-related administration

Published 29 September 2026